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a6f1059ddf
Uniform stock management for healthcare linen rooms: the coordinator app, the phone counter and the staff app, for your own server. Built from a113353 on 2026-09-15. Licensed under the Functional Source License (FSL-1.1-ALv2).
62 lines
3.7 KiB
Markdown
62 lines
3.7 KiB
Markdown
---
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title: Pickup call list
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section: counter
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order: 5
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summary: Garments ordered in for a person wait here until they are collected. Days waiting, contacted, the collection slip and picked up.
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screen: Today
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role: Admin or Issuer
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keywords: pickup, call list, awaiting pickup, collection, collected, picked up, contacted, ring, phone, waiting, fortnight, order in
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---
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The call list is the `Awaiting pickup — call list` panel on `Today`. It holds every pickup that has arrived and has not been picked up or delivered.
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## How a line joins it
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A pickup starts as an order for a staff member, raised with `Order in` on [Counter](/docs/counter/issue-a-garment) or on `Orders` ([Order list](/docs/stock/order-list)).
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When the delivery is received, each line goes to `Shelf` or `Pickup`. On an order for a staff member every line starts on `Pickup`. Pickup lines become one pickup for that person, dated with the delivery date; shelf lines go into stock. A short delivery is split off as a back order, which becomes its own pickup when it arrives. See [Receiving and back orders](/docs/stock/receiving-and-back-orders).
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The garments count towards the person's ceiling from the day they are ordered.
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## Reading the list
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Rows are sorted by days waiting, longest first. Days waiting runs from the received date to today.
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Each row shows the days waiting, the person's name and phone number (a call link where the device can dial), each garment with size and quantity, and the order code.
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A pickup waiting 14 days or more is flagged and reads `Waiting a fortnight or more`. The `Awaiting pickup` tile counts every pickup and says how many have reached 14 days.
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## Contacted, slip, picked up
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1. **Ring them, then press `Mark contacted`.** The button becomes a `Contacted` tag. No screen unmarks it.
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2. **Print the `Collection slip`** if the bag needs one. It carries the name, ward, number of garments, the order's reference (or its code), the date received, and a tick against `Phone` under `Staff notified` once contacted. `Date notified` prints blank. It does not list the garments.
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3. **Press `Picked up`** when they collect. The row leaves the list.
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When two people work the list at once, a refusal is shown above the rows. Pressing `Picked up` on a pickup already collected changes nothing.
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## What is written
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| Record | Change | Undo |
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|---|---|---|
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| Pickup | Contacted | No screen clears it |
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| Pickup | Picked up today | No screen reverses it |
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| Issue | One row per line: today's date, condition `New`, today's catalogue cost, the order code, marked as a pickup | Record a return from the person's history |
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Picking up makes no ceiling check and stamps no ceiling override. It stamps `offGroup` or `offStyle` on a garment outside the person's staff group or uniform style.
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It refuses one case: `Size <size> is no longer on <garment> — fix the catalogue before marking this picked up`. Put the size back on the garment, then press `Picked up` again.
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## Hold period
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A pickup has no hold period. There is no hold date and nothing expires: it stays on the list until it is picked up or delivered. The 14-day flag marks it and does nothing else.
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A staff request held at the counter carries a `Held until` note ([Requests from staff](/docs/counter/requests-from-staff)), and a waitlist offer is held for 48 hours. Neither applies to pickups.
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> **In plain terms** The list is a queue of phone calls, and nothing leaves it on its own.
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## Delivering instead
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[Delivery rounds](/docs/counter/delivery-rounds) lists the same pickups by ward. A delivery signed for there writes the same issue rows as `Picked up`, with the receiver's name and signature.
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The counter app's `Pickups` screen has contacted and picked up. See [Counter app](/docs/apps/counter-app).
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