threadcount-community/docs/manual/stock/suppliers.md

title, section, order, summary, screen, role, keywords

title	section	order	summary	screen	role	keywords
Suppliers	stock	7	The supplier directory, the contact, account, order email and lead time each supplier carries, the supplier's code for each size, and where each is used.	Settings › Catalogue & suppliers	Admin	supplier, vendor, supplier directory, lead time, account number, order email, contact, supplier code, product code, remove supplier

The supplier directory

Settings › Catalogue & suppliers lists every supplier the facility buys from, each in its own panel with the number of products and orders that use it.

1. Type the name into New supplier, for example Northline Workwear.
2. Press Add supplier. A name already on the list, in any mix of capitals, is refused.

A supplier is also added when a garment is saved, bulk-changed or imported with a supplier name the directory doesn't hold. The match is made without regard to capitals, and the garment is stored with the directory's spelling, so northline workwear finds Northline Workwear.

A supplier's name can't be changed once added. Export CSV downloads the supplier, contact, phone, account number, lead time, and the number of products and orders for each.

Each supplier's details

Field	What it holds
Contact person	Who to ask for
Phone	The supplier's phone number
Account no.	The facility's account with the supplier
Order email	Where purchase orders are emailed; blank means print or CSV only
Lead time (days)	Days from ordering to delivery; blank means none set

Changes save as you type. An order email that isn't an email address is refused, and it is stored in lower case. An Issuer sees the fields but can't change them.

Where the details are used

• Lead time sets the expected delivery date: in New order when the supplier is picked, on orders raised from the order list, on replenishment drafts, and on back orders. With none set, those orders expect delivery in 14 days. The forecast reads it in weeks, and assumes 2 weeks when none is set (see reorder levels).
• Contact, phone and account number print on purchase orders. The A4 order sheet also prints the order email, and the order list shows the account number beside each supplier's group.
• Order email is the only address Email and Email supplier send to. Without it they are refused with a note to add one here.

The supplier's code for each size

Suppliers number each size and colour of a garment separately. Record that code on the product page, in the Ordering panel, against each size (up to 60 characters). An Issuer sees the codes but can't change them.

The code is printed against the line on the A4 order sheet, in the order CSV and in the order email, so it can be keyed into the supplier's own site. Where a size has none, the sheet and the email use the garment's SKU. On the order list a missing code shows as no code, linked back to the product page.

The supplier code is separate from the barcode: it is what the supplier calls the size, and the barcode is what a scanner reads.

Changing and removing a supplier

A garment's supplier is changed on its product page with Edit product, or for several at once with Change supplier… on the multi-select bar of Stock › On hand. Changing a garment's supplier doesn't change existing orders. An order's supplier can be changed on the order page until it is received or cancelled.

× on a supplier's panel removes it, and appears only when no product and no order uses it. The server refuses the removal otherwise.

In plain terms A supplier that has ever been used stays in the directory, so its orders keep their contact and account details.

What is written

Action	Record · Change	Undo
Add supplier	Supplier record with its name	Remove it while nothing uses it
Edit a detail	That field on the supplier	Edit it again
Remove	Supplier record deleted	Add it again and re-enter the details
Supplier code	The code on that size of the garment	Edit or clear it