threadcount-community/docs/manual/stock/reorder-levels.md

---
title: Reorder levels
section: stock
order: 3
summary: A reorder level per size or the facility default, when a size is flagged, what Order flagged drafts, and how the forecast suggests a level.
screen: Stock › On hand
role: Admin
keywords: reorder level, par, minimum, low stock, flagged, order flagged, replenishment, forecast, suggested reorder, lead time, weeks of cover
---

## Where a level comes from

Every size has a reorder level. It is the size's own figure if one has been set, and the facility default otherwise. The default is `Settings › Catalogue & suppliers › Default reorder level`, which starts at `3`.

Set a size's own level in any of these places:

- **− and +** beside `Reorder at` on a size row, on `Stock › On hand` (open the item) or on the product page.
- **Set reorder** on the multi-select bar, which sets the same level on every size of the selected products.
- **Use** beside a forecast suggestion on the product page (below).
- The `Reorder levels` template in `Settings › Data`, or the optional `reorder` column of `Opening balances`. See [CSV templates](/docs/reference/csv-templates).
- **Duplicate** on a product copies its levels to the copy.

A level can't go below 0. Once a size has its own level, no screen returns it to the default; set it to the default figure instead.

## When a size is flagged

A size is flagged when what is on hand is at or below its reorder level. A size is left out while nothing has ever happened to it: no opening stock, no adjustment, no level of its own and no movement. Discontinued garments are never flagged.

Flags show in four places:

- `Stock › On hand`: the `At or below reorder` tile, the `Flagged` filter, an `N to reorder` tag on the item, and `REORDER` or `OUT` on each size.
- The dashboard: the `Lines at reorder` tile and the `Reorder flags` panel, which lists the first 12 and marks a size with none on the shelf.
- `Orders`: the `Suggested order` panel, which lists flagged sizes that are on no open order or draft, with a figure of twice the level less what is on hand (at least 1).
- The [order list](/docs/stock/order-list), where they become lines to raise.

## Order flagged

**Order flagged** on `Stock › On hand`, and **Add to supplier drafts** on `Orders`, put every flagged size onto its supplier's replenishment draft. Both are open to Admins and Issuers.

For each flagged size the quantity is twice its reorder level, less what is on hand, less what is already on order. On order counts placed orders and other drafts, but not the replenishment draft being topped up. A size needing nothing more is skipped.

- The supplier is the garment's supplier, or the first supplier in `Settings › Catalogue & suppliers` when it has none.
- A line already on the draft is raised to the new figure if that is larger, never added to.
- A supplier with no replenishment draft gets a new one, dated today, expected after the supplier's lead time or 14 days when none is set.

Nothing reaches a supplier until the draft is marked ordered or raised from the order list.

On the phone, the count's variance screen says how many lines will fall to or below their level, and committing the count opens the Reorder screen.

## The forecast's suggested level

The product page's `Ordering` panel shows, for each size, a usage figure and a suggested level. It is worked out from issues already recorded:

1. **Usage.** Garments of that size issued in the last 13 weeks, averaged per week. If none were issued in 13 weeks, the last 26 are used. Pre-loved issues are not counted.
2. **Lead time.** The supplier's lead time in days divided by 7, or 2 weeks when none is set.
3. **Suggested level.** Weekly usage × (lead time in weeks + 2), rounded up.

The label reads like `3.1 wk cover · ~4/wk`: how many weeks the shelf lasts at that rate, and the weekly rate. With no issues in 26 weeks it reads `no usage yet` and nothing is suggested. A `runs out before delivery` tag appears when the weeks of cover are fewer than the lead time; the same size is tagged `runs out` on the order list.

A suggestion writes nothing. **Use** sets it as the size's level.

> **In plain terms** The suggestion covers the lead time plus 2 weeks at the recent rate of issue.

## What is written

| Action | Record · Change | Undo |
|---|---|---|
| − / +, Use | That size's reorder level | Set it again |
| Set reorder (bulk) | The level on every size of each selected product | Set it again per size |
| Default reorder level | Facility setting, read by every size without its own | Change it back |
| Order flagged | Replenishment draft per supplier: created, or lines added or raised | Remove lines on the draft, or cancel it (Admin) |