ThreadCount
a6f1059ddf
Uniform stock management for healthcare linen rooms: the coordinator app, the phone counter and the staff app, for your own server. Built from a113353 on 2026-09-15. Licensed under the Functional Source License (FSL-1.1-ALv2).
67 lines
4.1 KiB
Markdown
67 lines
4.1 KiB
Markdown
---
|
|
title: Month-end pack
|
|
section: reports
|
|
order: 4
|
|
summary: One printed document for finance with the month's summary figures, cost centres, journal and top stock, plus shrinkage, exceptions and approvals when there are any.
|
|
screen: Reports
|
|
role: Admin or Issuer
|
|
keywords: month-end pack, month end, EOM, finance pack, print, summary, journal, shrinkage, exceptions, approvals, monthly routine, close
|
|
---
|
|
|
|
## What the pack is
|
|
|
|
`Month-end pack` is a button in the header of `Reports`. It prints one A4 document for the month in the month picker, titled `Month-end pack` and the month, for example `Month-end pack — August 2026`. The line under the title gives the facility name, the location, today's date and the coordinator.
|
|
|
|
The pack is print only. It has no CSV of its own; the journal CSV comes from the Journal tab, see [Journal export](/docs/reports/journal-export). Printing it writes nothing.
|
|
|
|
## What it contains
|
|
|
|
Four sections are always there:
|
|
|
|
1. **Summary.** The six figures below.
|
|
2. **Cost centre summary.** One row per journal line: code, department, items and value, with a `TOTAL` row.
|
|
3. **Journal.** One debit per cost centre, headed with the GL account: code, description and debit.
|
|
4. **Top stock.** The 10 garments with the most items issued in the month, with quantity and value.
|
|
|
|
Three sections appear only when they have rows:
|
|
|
|
- **Shrinkage.** Each stocktake filed from 1 July to the end of the month: date, counted by, variances, net units and net value.
|
|
- **Staff exceptions.** Staff, cost centre and the flag, as on the Exceptions tab.
|
|
- **Uncollected manager's approvals.** Staff, approved by, and sets remaining.
|
|
|
|
The pack does not include the supplier table, the pre-loved tables, the totals by staff group or staff member, the financial year table, or the valuation line by line. Print those from their tabs; see [The nine reports](/docs/reports/the-nine-reports).
|
|
|
|
## The summary figures
|
|
|
|
| Figure | Counted as |
|
|
|---|---|
|
|
| Issued value | Month's issues at the unit cost stored on each |
|
|
| Items issued | Items in those issues |
|
|
| Supplier orders placed | Orders dated in the month that were placed, less back orders |
|
|
| Stock on hand value | Units on hand today at current catalogue cost |
|
|
| Shrinkage (FY to end of month) | Net stocktake variance at current catalogue cost |
|
|
| Stocktakes counted (FY) | Stocktakes filed from 1 July to the end of the month |
|
|
|
|
Issues exclude garments returned as `Returned - Good` and issues from the pre-loved pool. Stock on hand value is always as at today, and so are the approvals, even when you print a past month.
|
|
|
|
## Running and printing it
|
|
|
|
1. **Open `Reports` and pick the month.**
|
|
2. **Press `Month-end pack`.** A new window opens with the document and the print dialog.
|
|
3. **Print from the dialog.** If nothing opens, allow pop-ups for ThreadCount and press the button again.
|
|
|
|
A pack for a closed month can be printed again at any time. Issued figures use the unit cost each issue was stored with, and year-to-date figures stop at the end of that month. The cost centre on each line follows each person's staff record as it is today; see [Cost centres](/docs/reports/cost-centres).
|
|
|
|
## A monthly routine
|
|
|
|
In the first days of the new month:
|
|
|
|
1. **Pick last month and open Journal.** If a line reads `UNALLOCATED`, set the person's department or cost centre override on the [Staff register](/docs/people/staff-register), then check the line has gone.
|
|
2. **Open Exceptions.** Read each override and anyone at the monthly threshold before finance asks.
|
|
3. **Open Approvals.** Follow up sets approved but not collected; see [Manager approvals](/docs/counter/manager-approvals).
|
|
4. **Print the month-end pack.**
|
|
5. **Export the journal CSV** and send it to finance with the pack.
|
|
6. **Only then move anyone between departments.** A move re-files that person's past issues.
|
|
|
|
Stocktakes are counted in the pack by the date they were filed. File the month's count before the month ends if you want it in that month's shrinkage. Because the stock on hand value is as at today, print the pack early in the month for a figure close to month end. See [Stocktakes](/docs/stock/stocktakes).
|