threadcount-community/docs/manual/reports/month-end-pack.md

title, section, order, summary, screen, role, keywords

title	section	order	summary	screen	role	keywords
Month-end pack	reports	4	One printed document for finance with the month's summary figures, cost centres, journal and top stock, plus shrinkage, exceptions and approvals when there are any.	Reports	Admin or Issuer	month-end pack, month end, EOM, finance pack, print, summary, journal, shrinkage, exceptions, approvals, monthly routine, close

What the pack is

Month-end pack is a button in the header of Reports. It prints one A4 document for the month in the month picker, titled Month-end pack and the month, for example Month-end pack — August 2026. The line under the title gives the facility name, the location, today's date and the coordinator.

The pack is print only. It has no CSV of its own; the journal CSV comes from the Journal tab, see Journal export. Printing it writes nothing.

What it contains

Four sections are always there:

1. Summary. The six figures below.
2. Cost centre summary. One row per journal line: code, department, items and value, with a TOTAL row.
3. Journal. One debit per cost centre, headed with the GL account: code, description and debit.
4. Top stock. The 10 garments with the most items issued in the month, with quantity and value.

Three sections appear only when they have rows:

• Shrinkage. Each stocktake filed from 1 July to the end of the month: date, counted by, variances, net units and net value.
• Staff exceptions. Staff, cost centre and the flag, as on the Exceptions tab.
• Uncollected manager's approvals. Staff, approved by, and sets remaining.

The pack does not include the supplier table, the pre-loved tables, the totals by staff group or staff member, the financial year table, or the valuation line by line. Print those from their tabs; see The nine reports.

The summary figures

Figure	Counted as
Issued value	Month's issues at the unit cost stored on each
Items issued	Items in those issues
Supplier orders placed	Orders dated in the month that were placed, less back orders
Stock on hand value	Units on hand today at current catalogue cost
Shrinkage (FY to end of month)	Net stocktake variance at current catalogue cost
Stocktakes counted (FY)	Stocktakes filed from 1 July to the end of the month

Issues exclude garments returned as Returned - Good and issues from the pre-loved pool. Stock on hand value is always as at today, and so are the approvals, even when you print a past month.

Running and printing it

1. Open Reports and pick the month.
2. Press Month-end pack. A new window opens with the document and the print dialog.
3. Print from the dialog. If nothing opens, allow pop-ups for ThreadCount and press the button again.

A pack for a closed month can be printed again at any time. Issued figures use the unit cost each issue was stored with, and year-to-date figures stop at the end of that month. The cost centre on each line follows each person's staff record as it is today; see Cost centres.

A monthly routine

In the first days of the new month:

1. Pick last month and open Journal. If a line reads UNALLOCATED, set the person's department or cost centre override on the Staff register, then check the line has gone.
2. Open Exceptions. Read each override and anyone at the monthly threshold before finance asks.
3. Open Approvals. Follow up sets approved but not collected; see Manager approvals.
4. Print the month-end pack.
5. Export the journal CSV and send it to finance with the pack.
6. Only then move anyone between departments. A move re-files that person's past issues.

Stocktakes are counted in the pack by the date they were filed. File the month's count before the month ends if you want it in that month's shrinkage. Because the stock on hand value is as at today, print the pack early in the month for a figure close to month end. See Stocktakes.