threadcount-community/docs/manual/people/entitlement-rule.md

title, section, order, summary, screen, role, keywords

title	section	order	summary	screen	role	keywords
The entitlement rule	people	3	Six sets held at any time, for every group, with no financial year. How sets held are counted, how hand-ins make room, and where overrides are recorded.	Settings › Issuing rules	Admin or Issuer	entitlement, six sets, ceiling, cap, allowance, sets held, over the ceiling, override, hand-in, credit, yearly figure, financial year

The rule

Nobody holds more than the ceiling: 6 sets unless the facility sets its own. It limits what a person holds at any one time, and it is the same for every staff group and every route. There is no financial year in it and nothing resets in July.

A set is one top and one pair of trousers. The ceiling applies to each half, so 6 sets means at most 6 tops and at most 6 pairs. Somebody holding 6 tops and 2 pairs can take another pair, not another top.

Garments that are part of no set, such as fleeces, jackets and maternity wear, have their own ceiling of the same number, counted in garments.

Past the ceiling, the next garment comes only after a hand-in or on a coordinator's override.

How sets held are counted

A garment's type decides which half it is.

Half	Types
Top	Shirt, Polo, Tunic, Scrub top, Blouse
Trousers	Pants, Trousers, Cargo pants, Shorts, Skort, Skirt

A garment with no type is judged by its name. A type typed in by hand that is not on the list counts toward no set, so pick from the list.

What a person holds is the total of:

• everything issued to them and not handed in or returned, pre-loved garments included;
• orders placed for them, drafts included, less what has already arrived;
• pickups waiting for them at the counter;
• request lines a manager has approved that nobody has collected.

People, the person's page and the counter all use this count.

At the counter

A bag that would take someone past either ceiling is refused, with a sentence giving what they hold, how much of it is still to come, and the ceiling. The check runs again as the issue is saved, so two counters serving one person at once cannot both pass.

Ticking the override lets the issue through. See issue a garment.

Where overrides are recorded

• Each issue row that went past the ceiling is stamped as an override, pre-loved rows included. It shows as an Override tag in the person's Issue history.
• For garments ordered in, the order's notes say the person is past the ceiling and name the coordinator who recorded the override.
• The People screen's Over the ceiling tile counts everyone above it, and their row's status is OVER.
• The monthly exceptions report lists Past 6 sets on an override.

The stamp is written only when the ceiling was actually passed. Garments outside a person's staff group or uniform style carry their own separate stamps.

Hand-ins

Record hand-in on the person's page makes room straight away. Matched issues are marked handed in and stop counting toward what the person holds, whether or not the credit box is ticked. Where only part of an issue line comes back, the line is split.

• Good garments join the pre-loved pool. Rag garments are counted for disposal.
• The credit tick gives sets back to the manager's approvals, newest first, and credits the yearly figure. Only good garments matched to new issues earn credit; pre-loved garments do not.

Returns and exchanges are on exchanges and returns.

The facility's own figures

Settings › Issuing rules holds three figures:

Field	What it does
Ceiling, every group (sets)	The rule on this page. A blank, nought or unreadable entry saves as 6. Fractions are rounded down.
Starting kit (sets)	The first-day kit for groups on the starting kit.
Yearly figure for reports (garments)	What a year's drawing is measured against on Reports. It never limits the counter. A person's own figure can be set on their record; groups on the FTE table are not measured.

What is written

Record	Change	Undo
Issue with override	Issue rows stamped as an override, or a note on the order.	Return or hand in the garment. The stamp stays.
Hand-in	A hand-in record, matched issues marked handed in, the pool updated.	None on screen.
Credit tick	Approval balances and the yearly figure credited.	None on screen.
Change the ceiling	The facility's ceiling.	Set it back.