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Uniform stock management for healthcare linen rooms: the coordinator app, the phone counter and the staff app, for your own server. Built from 38e16eb on 2026-09-15. Licensed under the Functional Source License (FSL-1.1-ALv2).
63 lines
4.2 KiB
Markdown
63 lines
4.2 KiB
Markdown
---
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title: Reorder levels
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section: stock
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order: 3
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summary: A reorder level per size or the facility default, when a size is flagged, where the flags show, and how the forecast suggests a level.
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screen: Stock › a garment
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role: Admin
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keywords: reorder level, par, minimum, low stock, at reorder, out of stock, flagged, replenishment, forecast, suggested reorder, lead time, weeks of cover, runs out
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---
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## Where a level comes from
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Every size has a reorder level. It is the size's own figure if one has been set, and the facility default otherwise. The default is `Default reorder level` under `Settings › Catalogue & suppliers`, which starts at `3`.
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An Admin sets a size's own level in any of these places:
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- The **−** and **+** stepper in the `Reorder at` column of the `Sizes` panel, on the garment's page.
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- **Set reorder** on the bulk bar of `Stock › On hand`, which sets one level on every size of the ticked garments.
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- **Use** beside a forecast suggestion in the garment page's `Ordering` panel (below).
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- The Reorder levels template in `Settings › Data & audit log`, or the optional `reorder` column of Opening balances. See [CSV templates](/docs/reference/csv-templates).
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- **Duplicate** copies a garment's levels to the copy.
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A level can't go below 0. Once a size has its own level, no screen returns it to the default; set it to the default figure instead. An Issuer sees the levels but can't change them.
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## When a size is flagged
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A size is at reorder when what is on hand is at or below its level. A size is left out while nothing has ever happened to it: no opening stock, no adjustment, no level of its own and no movement. Discontinued garments are never flagged.
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The same rule drives every place a flag shows:
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- `Stock › On hand`: the `At reorder` segment and its count, a low or out mark on the size in the strip, and a `N low` or `N out` tag on the garment.
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- The garment page: `Reorder` or `Out` in each size's `Status`.
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- The rail: the `Stock` badge counts garments with any size at reorder.
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- `Today`: the `Runs out before a delivery` panel lists sizes at reorder that are out, or forecast to run out before a delivery, 6 at most.
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- `Orders`: the To order list, where they become lines to order. See [the To order list](/docs/stock/order-list).
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On the phone, `Stock › Draft order` lists the sizes at or below their reorder level that no open order already covers, each with a quantity you can change and its supplier. `Raise the draft` makes one order per supplier and shows `Draft <code> raised`. When every short size is on an open order the screen reads `Already on order`. Committing a count on the phone returns to `Today` and drafts no order itself.
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## The forecast's suggested level
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The garment page's `Ordering` panel shows, for each size, a usage figure and a suggested level. It is worked out from issues already recorded:
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1. **Usage.** Garments of that size issued in the last 13 weeks, averaged per week. If none were issued in 13 weeks, the last 26 are used. Pre-loved issues are not counted.
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2. **Lead time.** The supplier's lead time in days divided by 7, or 2 weeks when none is set.
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3. **Suggested level.** Weekly usage × (lead time in weeks + 2), rounded up.
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The figure reads like `Suggested 12 · 3.1 wk cover · ~4/wk`: the suggestion, how many weeks the shelf lasts at that rate, and the weekly rate. With no issues in 26 weeks it reads `no usage yet` and nothing is suggested.
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A `runs out before delivery` tag appears when the weeks of cover are fewer than the lead time. On the To order list the same size reads `runs out before this arrives`, which is also shown for a size that is out and has any usage.
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A suggestion writes nothing. **Use** appears when the suggestion differs from the current level, and sets it.
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> **In plain terms** The suggestion covers the lead time plus 2 weeks at the recent rate of issue.
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## What is written
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| Action | Record · Change | Undo |
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|---|---|---|
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| − / +, Use | That size's reorder level | Set it again |
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| Set reorder (bulk) | The level on every size of each ticked garment | Set it again per size |
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| Default reorder level | Facility setting, read by every size without its own | Change it back |
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| A flag or a suggestion | Nothing; both are worked out on screen | Nothing to undo |
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