threadcount-community/docs/manual/stock/barcodes.md

title, section, order, summary, screen, role, keywords

title	section	order	summary	screen	role	keywords
Barcodes	stock	2	Binding the supplier's barcode to each size, dealing with an unknown code once, printing ThreadCount's own labels, and the formats the scanners read.	Stock › a garment	Admin	barcode, scan, bind, unbind, unknown barcode, label, print labels, generate barcode, scan sizes, scan to add, EAN-13, Code 128, scanner, GTIN

Supplier barcodes

Each size of a garment carries one barcode, and a code belongs to one size in the facility. Most garments arrive with the supplier's code on the swing tag, and that is the code to bind.

1. Open the garment. Stock › On hand, then the garment's name.
2. Press Scan sizes. The dialog starts on the first size with no barcode.
3. Scan each size's label. After each scan it moves to the next unbound size. Scan or Re-scan on a row points it at that size instead.
4. Add a size while scanning. Type it into Size that isn't on the item yet, then scan. The size goes on the end of the list with its code.

Codes can also be bound in bulk from Settings › Data & audit log with the Supplier barcodes template.

An unknown code

On Stock › Count, a code that matches nothing opens the Unknown barcode dialog. An Admin picks the garment, then clicks the size, and the code is bound from then on. An Issuer sees the code and is told only an admin can bind it. New product from this barcode (Admin) opens Add catalogue item with the code waiting for its size.

A scanner used outside any field on another screen opens the search panel with No person or garment has the code. Admins get Bind it to a garment there, which opens the same dialog.

Scan to add, at the top of Stock (Admin), works through a pile of garments: a known code offers Open product; an unknown one offers a new product or a binding to a garment you already have.

The dialogs check the digits. A code that fails its check digit is flagged as a possible mis-read but can still be bound, and so can a code of a non-standard length.

With Settings › Catalogue & suppliers › Look up unknown barcodes in public databases ticked, Scan to add sends the barcode number, and nothing else, to UPCitemdb, then Open Products Facts, and shows any product name found. Only valid EAN-13, UPC-A, EAN-8 and GTIN-14 codes are looked up, up to 120 an hour per facility. It is off by default.

Typed, generated and moved codes

The garment page's Sizes panel has a barcode box on each row (Admin). Type or scan the code and press Enter or Save. Codes may carry letters. To take a code off, clear the box and confirm, or press ×.

Generate barcodes, in the garment page's menu, gives every size without a code one of ThreadCount's own; Generate on a row does one size. Sizes with a supplier code keep it. A generated code is a 13-digit EAN-13 starting 29, the GS1 range for use inside one business, with a real check digit. Numbers come from a counter held for the facility, so two people labelling at once can't be given the same one.

A code already on another garment is refused with where it is. Confirm the move, or press Move … onto size … anyway in Scan sizes, and the code leaves the old size for this one. Binding a code that is another garment's internal 93 number is refused.

Printing labels

Print labels (N), in the garment page's menu, prints one label for every garment on hand across the sizes that carry a barcode. It asks first, then opens an A4 sheet, 2 labels across, in a new tab.

Each label carries the garment name, size, SKU, and the bars with the code. A valid EAN-13 prints as EAN-13; any other code prints as Code 128. A code too long to print at a scannable size is flagged above the sheet. With no size labelled, or nothing on hand, the sheet says which instead of printing.

Accepted formats

• The camera reads EAN-13, EAN-8, UPC-A, UPC-E, Code 128, Code 39 and Code 93. QR codes are ignored.
• A scanner that types the code and presses Enter works in the scan boxes. See keyboard and scanner.
• A bound code can be up to 64 characters.

What is written

Action	Record · Change	Undo
Bind a code (scan, type or pick)	Barcode record: code, garment, size position	Clear the box, or press ×
Move a code	The same record now points at the new size	Move it back
Generate	Barcode record marked generated; the facility's number counter moves on	Unbind; the number is not handed out again
Remove a size	Its barcode is deleted with it	Bind the code again
Print labels	Nothing	Nothing to undo