threadcount-community/docs/manual/people/entitlement-rule.md

title, section, order, summary, screen, role, keywords

title	section	order	summary	screen	role	keywords
The entitlement rule	people	3	Six sets held at any time, for every group, with no financial year. How sets held are counted, how hand-ins make room, and where overrides are recorded.	Settings › Issuing rules	Admin or Issuer	entitlement, six sets, ceiling, most anyone holds, cap, allowance, sets held, over the ceiling, override, hand-in, credit, yearly figure, financial year

The rule

Nobody holds more than the ceiling: 6 sets unless the facility sets its own. It limits what a person holds at any one time, and it is the same for every staff group and every route. There is no financial year in it and nothing resets in July.

A set is one top and one pair of trousers. The ceiling applies to each half, so 6 sets means at most 6 tops and at most 6 pairs. Somebody holding 6 tops and 2 pairs can take another pair, not another top.

Garments that are part of no set, such as fleeces and jackets, have their own ceiling of the same number, counted in garments.

Past the ceiling, the next garment comes only after a hand-in or on a coordinator's override.

How sets held are counted

A garment's type decides which half it is.

Half	Types
Top	Shirt, Polo, Tunic, Scrub top, Blouse
Trousers	Pants, Trousers, Cargo pants, Shorts, Skort, Skirt

A garment with no type is judged by its name. A type typed in by hand that is not on the list counts toward no set, so pick from the list.

What a person holds is the total of:

• everything issued to them and not handed in or returned, pre-loved garments included;
• open orders placed for them, less what has already arrived;
• pickups waiting for them at the counter;
• request lines a manager has approved that nobody has collected.

People, the person's record and the Counter all use this count. The record's meters show tops and pants against the ceiling, with how many are still on order or waiting.

At the counter

While you build a pickup, the This pickup panel says what the person will hold afterwards. A pickup that would take them past either ceiling lists the reason, such as Past 6 sets — holds 6 tops and 4 pairs, with the tick Record as an override. The server refuses the issue unless the override is ticked, and its refusal says what they hold and how much of it is still to come.

See issue a garment.

Where overrides are recorded

• Each issue row that went past the ceiling is stamped as an override, pre-loved rows included. It shows as an Override tag in the person's Holding list and Issue history.
• For garments ordered in, the order's notes say the person is past the ceiling and name the coordinator who recorded the override.
• People counts everyone above the ceiling under Over the ceiling, and their row's status is OVER.
• Reports › People lists them under Exceptions as Past 6 sets on an override.

The stamp is written only when the ceiling was actually passed. Garments outside a person's staff group or uniform style carry their own separate stamps.

Hand-ins

Record hand-in on the person's History tab, or Record a hand-in in the counter's Hand in mode, makes room straight away. Each garment is marked Good or Rag. Matched issues are marked handed in and stop counting toward what the person holds, whether or not credit is ticked. Where only part of an issue line comes back, the line is split.

• Good garments join the pre-loved pool. Rag garments are counted for disposal.
• Credit the good garments back gives sets back to the manager's approvals, newest first, and credits the yearly figure. Only good garments matched to new issues earn credit; pre-loved garments do not.
• Record & print receipt prints the hand-in receipt as well.

Returns and size swaps are on exchanges and returns.

The facility's own figures

Field	Where	What it does
Most anyone holds	Settings › Issuing rules	The rule on this page. Nought saves as 6. Fractions are rounded down.
Starting kit	Settings › Issuing rules	The first-day kit for groups on the starting kit.
Yearly figure for reports	Reports › People	What a year's drawing is measured against. It never limits the counter. A person's own figure is set on their record; groups on the FTE table are not measured.

Only an Admin can change these. An Issuer sees them read-only.

What is written

Record	Change	Undo
Issue with override	Issue rows stamped as an override, or a note on the order.	Return or hand in the garment. The stamp stays.
Hand-in	A hand-in record, matched issues marked handed in, the pool updated.	None on screen.
Credit tick	Approval balances and the yearly figure credited.	None on screen.
Change the ceiling	The facility's ceiling.	Set it back.