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Uniform stock management for healthcare linen rooms: the coordinator app, the phone counter and the staff app, for your own server. Built from f976bd5 on 2026-09-15. Licensed under the Functional Source License (FSL-1.1-ALv2).
4.6 KiB
title, section, order, summary, screen, role, keywords
| title | section | order | summary | screen | role | keywords |
|---|---|---|---|---|---|---|
| Cost centres | reports | 2 | How an issue reaches a cost centre, why each issue keeps the price of the day it went out, and what moving a person between wards does to the reports. | Settings › Places & cost centres | Admin | cost centre, cost center, department, ward, override, price, unit cost, re-price, valuation, move staff, transfer, unallocated, places |
Where the cost centre comes from
A cost centre belongs to a department or ward, and a person belongs to a ward. When the reports group an issue, they look up the person it was issued to and use, in this order:
- Their cost centre override, if one is set on their record.
- Their ward's cost centre, from
Settings › Places & cost centres.
If neither gives a code, the issue shows under an em dash in Reports › Spend › By cost centre and under UNALLOCATED on the journal. Finance cannot post that line, so the Journal panel is marked; see Journal export.
Setting departments and codes
Settings › Places & cost centres has a Departments & cost centres table with the columns Department / ward, Cost centre and Staff. An Admin edits the name and the code in place, and each change saves as you type; for an Issuer the boxes are disabled. To add one, enter a name such as Ward 4A under New department / ward and a code such as RGH-4010 under Cost centre, then press Add. The button stays disabled until both are filled.
- A name already on the list is refused, whatever its capitals, including when you rename a department to it.
- Renaming a department moves its staff and any orders filed under the old name to the new name.
- A department with staff on it cannot be removed; the
×only appears when itsStaffcount is 0. - Two departments may share a code. The journal then gives them one line.
Export CSVdownloads the table.
The same section links to Stock › Locations, where rooms, shelves and bays are kept.
The override on a record
Open the person under People, then Details & access. The Cost centre row shows the code in use followed by override or from ward. An Admin presses Edit details and picks from Cost centre override, which lists the codes already on your departments, or None (from ward). See Staff register.
The price on the day
When a garment is issued, the issue stores the garment's catalogue cost at that moment as its unit cost. This holds at the counter, when a picked request is handed over, on a pickup, and when a delivery goes straight to the person who ordered it. An issue from the pre-loved pool stores $0.
In an exchange, the garment that came back keeps its original unit cost, and the replacement stores the catalogue cost on the day of the exchange. If the original came from the pre-loved pool, the replacement is pre-loved too and stores $0. A partial return splits the row, and both halves keep the unit cost. See Exchanges and returns.
Every issued figure on Reports is quantity times that stored unit cost. An issue with no stored cost falls back to today's catalogue cost.
Why nothing is re-priced
Changing a garment's cost in the catalogue records the old and new cost with your name. It does not touch any issue, so a journal finance has already posted totals the same after a supplier raises its prices.
Three figures are not price-on-the-day. Valuation and Shrinkage on Reports › Stock, and value saved on Reports › People › Pre-loved, use the current catalogue cost, so they move when a cost changes.
Moving a person between wards
The cost centre is not stored on the issue. The reports work it out from the person's record each time the screen draws. When you change a person's ward or override, every issue they have ever had moves to the new cost centre, including months already closed. Changing a department's code moves the issues of everyone on it who has no cost centre override.
Careful Changing a ward, an override or a department's code re-files that history in every month, so a reprinted journal for a posted month will no longer match what finance posted.
If a person transfers at month end, print the month-end pack and export the journal first, then change the record. Unit costs stay as they were.
| Record | Change | Undo |
|---|---|---|
| Department | Name and cost centre; a rename also renames it on staff and orders | Edit the boxes back |
| Staff record | Ward and cost centre override | Edit the record back |
| Catalogue cost | New cost and a cost change entry; issues untouched | Enter the old cost |