threadcount-community/docs/manual/reports/month-end-pack.md

title, section, order, summary, screen, role, keywords

title	section	order	summary	screen	role	keywords
Month-end pack	reports	4	One printed document for finance with the month's summary figures, cost centres, journal and top stock, plus shrinkage, exceptions and approvals when there are any.	Reports	Admin or Issuer	month-end pack, month end, EOM, finance pack, print, PDF, summary, journal, shrinkage, exceptions, approvals, monthly routine, close, month-end steps

What the pack is

Month-end pack is a button in the header of Reports, and the fourth step of the month-end strip below it. Both print the same A4 document for the month in Reporting month, titled Month-end pack and the month, for example Month-end pack — August 2026. The line under the title gives the facility, the location, today's date and the coordinator.

The pack is print only. The strip's step reads PDF + journal CSV + valuation, but pressing it prints the one document and downloads no file. The journal CSV comes from the Journal panel on Spend; see Journal export. Printing writes nothing.

What it contains

Four sections are always there:

1. Summary. The six figures below.
2. Cost centre summary. One row per journal line: code, department, items and value, with a TOTAL row.
3. Journal. One debit per cost centre, headed with the GL account: code, description and debit.
4. Top stock. The 10 garments with the most items issued in the month, with quantity and value.

Three sections appear only when they have rows:

• Shrinkage. Each stocktake filed from 1 July to the end of the month: date, counted by, variances, net units and net value.
• Staff exceptions. Staff, cost centre and the flag, as on Reports › People › Exceptions.
• Uncollected manager's approvals. Staff, approved by, and remaining sets.

The pack leaves out supplier spend, pre-loved, the totals by staff group and staff member, the financial year table and the valuation line by line. Print those from their panels; see Spend, Stock and People reports.

The summary figures

Figure	Counted as
Issued value	Month's issues at the unit cost stored on each
Items issued	Items in those issues
Supplier orders placed	Value of orders dated in the month, less drafts, cancelled orders and back orders; delivered lines at receipt cost, the rest at catalogue cost
Stock on hand value	Units on hand today at current catalogue cost
Shrinkage (FY to end of month)	Net stocktake variance at current catalogue cost
Stocktakes counted (FY)	Stocktakes filed from 1 July to the end of the month

Issues exclude garments returned as Returned - Good and issues from the pre-loved pool. Stock on hand value and the approvals are always as at today, even when you print a past month.

Running and printing it

1. Open Reports and pick the month.
2. Press Month-end pack. A new window opens with the document and the print dialog.
3. Print from the dialog. If nothing opens, allow pop-ups for ThreadCount and press the button again.

A pack for a closed month can be printed again at any time. Issued figures use the unit cost each issue was stored with, and year-to-date figures stop at the end of that month. The cost centre on each line follows each person's record as it is today; see Cost centres.

Today always shows a Month-end panel for the current month, with Deliveries booked in, Stock take filed and Journal ready. A row of receipts to sign, with a Chase link, appears only when receipts are unsigned. Its unallocated link and its Month-end pack button both open Reports; neither prints.

A monthly routine

In the first days of the new month, pick last month on Reports and work along the strip:

1. Check Deliveries booked in. Book in anything overdue from Orders › All orders.
2. Check Stock take filed. A stocktake counts in the month it was filed, so file the month's count before the month ends.
3. Clear Journal. If it shows a number unallocated, press it to jump to the Journal, then set the person's ward or cost centre override on their record; see Staff register.
4. Open the People tab of Reports. Read Exceptions, and follow up Approvals outstanding; see Manager approvals.
5. Print the month-end pack, then press Export journal CSV and send both to finance.
6. Only then move anyone between wards. A move re-files that person's past issues.

Because stock on hand value is as at today, print the pack early in the month for a figure close to month end. See Stocktakes.