---
title: Glossary
section: reference
order: 2
summary: The words ThreadCount's screens use, in alphabetical order, each with a line of meaning and the page that explains it.
role: Anyone
keywords: glossary, terms, definitions, words, meaning, vocabulary, what does it mean
---

## A–C

**Activity** — The screen listing every change in the facility, newest first, with who made it. Managed by [admins](/docs/account/users).

**Admin** — The [coordinator role](/docs/start/the-two-roles) that manages settings, the staff register, the catalogue, pricing, suppliers and departments.

**Back Order** — An order status for stock the supplier has not yet sent. See [receiving](/docs/stock/receiving-and-back-orders).

**Barcode** — The code bound to one size of one garment, so a scan finds that size. See [barcodes](/docs/stock/barcodes).

**Casual** — The FTE for someone with no fixed fraction; the [FTE table](/docs/people/groups-and-routes) leaves their kit to the manager.

**Catalogue** — The garments stocked, each with [sizes, SKU, supplier, cost, type and groups](/docs/stock/catalogue-sizes-and-cuts).

**Ceiling** — The most sets anyone may hold at once, 6 unless changed under `Settings › Issuing rules`, the same for every group. See [the entitlement rule](/docs/people/entitlement-rule).

**Collection code** — The 4-digit code on a bag waiting at the counter, read out at [hand-over](/docs/counter/pickup-call-list).

**Cost centre** — The finance code a department's issues are [charged to](/docs/reports/cost-centres).

**Cost centre override** — A [cost centre](/docs/reports/cost-centres) on one person's record, used instead of their department's.

## D–G

**Damage report** — A garment reported damaged; the replacement starts when it is [handed in](/docs/counter/exchanges-and-returns).

**Delivery round** — Requests going out to wards, grouped by ward and [signed for on screen](/docs/counter/delivery-rounds).

**Department** — A ward or unit, with its [cost centre](/docs/reports/cost-centres).

**Draft** — An order not yet placed with the supplier. See [the order list](/docs/stock/order-list).

**Either** — The uniform style offered [both cuts](/docs/stock/catalogue-sizes-and-cuts).

**FTE** — A person's combined employment fraction, such as 0.8, or Casual. See [groups and routes](/docs/people/groups-and-routes).

**FTE table** — The [route](/docs/people/groups-and-routes) where FTE proposes the starting kit: 5 sets at 1.0 and 0.9, 4 at 0.8 and 0.7, 3 at 0.6 and 0.5, 2 at 0.4 and 0.3, 1 at 0.2 and 0.1.

**Grace** — The 14 days after a trial or paid period ends, when changes are still accepted. See [plan and billing](/docs/account/plan-and-billing).

**Grandfathered** — A facility created before plans existed, [hosted free](/docs/account/plan-and-billing) with everything for as long as it exists.

**Group** — A staff group, such as Registered Nurse. Each is on one [route](/docs/people/groups-and-routes), and garments are tagged for the groups that wear them.

## H–M

**Hand-in** — Garments returned: good ones join the pre-loved pool, rags are counted for disposal. See [exchanges and returns](/docs/counter/exchanges-and-returns).

**Issue anyway** — The override for an issue past the ceiling, outside the person's group or not their uniform style, noted on the record. See [issue a garment](/docs/counter/issue-a-garment).

**Issuer** — The [coordinator role](/docs/start/the-two-roles) that issues stock, runs stocktakes and receives deliveries, and cannot edit a price or a past issue.

**Items (FY)** — What someone has drawn since 1 July. It feeds the [reports](/docs/reports/the-nine-reports) and never limits the counter.

**Kit check** — A facility-wide round asking people whether their locker matches the record; a shortfall is written off, never charged. See [the staff app](/docs/apps/staff-app).

**Manager** — The person, recorded by staff number, who [approves someone's requests](/docs/people/managers) and signs their order form.

**Manager approval** — The route with no starting kit, where the manager [approves each set](/docs/counter/manager-approvals).

## N–R

**Needs an approver** — Where a request waits under `Requests` when nobody is above the manager who [raised it](/docs/counter/requests-from-staff).

**Opening balance** — The count a size starts from before any movement. See [stocktakes](/docs/stock/stocktakes).

**Order list** — Under `Orders`, every size at or below its reorder level, topped up to twice the level less what is on order, grouped by supplier. See [the order list](/docs/stock/order-list).

**Pre-loved** — Good handed-in garments, reissued free, which count toward the ceiling like new ones. See [exchanges and returns](/docs/counter/exchanges-and-returns).

**Rag** — A handed-in garment counted for [disposal](/docs/counter/exchanges-and-returns).

**Read-only** — After grace: reports, exports, printing and the backup work and nothing is deleted, but changes are refused except for the plan, your own password and profile, and deleting your account. See [plan and billing](/docs/account/plan-and-billing).

**Reorder level** — The count at or below which a size joins the order list. See [reorder levels](/docs/stock/reorder-levels).

**Request** — Garments asked for in the staff app, numbered like `R-0001`, moving from Awaiting approval to Collected or Delivered. See [requests from staff](/docs/counter/requests-from-staff).

**Route** — How a group's garments are decided: FTE table, Starting kit or Manager approval. See [groups and routes](/docs/people/groups-and-routes).

## S

**Self-approved** — A request approved by someone who is [their own manager](/docs/people/managers).

**Set** — One top and one pair of trousers; the garment's type decides which half it is. See [the entitlement rule](/docs/people/entitlement-rule).

**Slip** — A printed collection or delivery slip, or the slip with a staff app code, which works once and expires after 14 days. See [slips and signatures](/docs/counter/slips-and-signatures).

**Starting kit** — The [route](/docs/people/groups-and-routes) giving sets on the first day, 3 by default, then more as needed.

**Stock on hand** — The live count of each size on the shelf. See [stocktakes](/docs/stock/stocktakes).

**Stock take** — A count of the shelf against the system figure, normal or blind. See [stocktakes](/docs/stock/stocktakes).

## T–Z

**Trial** — 30 days for a new hosted facility, no card taken. See [plan and billing](/docs/account/plan-and-billing).

**Uniform style** — The cut a person is offered, Men's, Women's or Either, plus everything unisex; blank offers every style. See [the staff register](/docs/people/staff-register).

**Variance** — The difference between a stock take's count and the system figure. See [stocktakes](/docs/stock/stocktakes).

**Waitlist** — A queue for a size not on the shelf; joining needs no approval. See [the staff app](/docs/apps/staff-app).

**Ward desk** — A flag on a staff record letting that person sign for bags a round leaves at their ward. See [delivery rounds](/docs/counter/delivery-rounds).

**Ward Requests** — The old name of `Requests`, the screen where the linen room works through [staff requests](/docs/counter/requests-from-staff).