ThreadCount Community edition

Uniform stock management for healthcare linen rooms: the coordinator app, the phone counter and the staff app, for your own server. Built from f976bd5 on 2026-09-15. Licensed under the Functional Source License (FSL-1.1-ALv2).
2026-09-15 23:18:05 +10:00
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+---
+title: Reorder levels
+section: stock
+order: 3
+summary: A reorder level per size or the facility default, when a size is flagged, where the flags show, and how the forecast suggests a level.
+screen: Stock › a garment
+role: Admin
+keywords: reorder level, par, minimum, low stock, at reorder, out of stock, flagged, replenishment, forecast, suggested reorder, lead time, weeks of cover, runs out
+---
+
+## Where a level comes from
+
+Every size has a reorder level. It is the size's own figure if one has been set, and the facility default otherwise. The default is `Default reorder level` under `Settings › Catalogue & suppliers`, which starts at `3`.
+
+An Admin sets a size's own level in any of these places:
+
+- The **−** and **+** stepper in the `Reorder at` column of the `Sizes` panel, on the garment's page.
+- **Set reorder** on the bulk bar of `Stock › On hand`, which sets one level on every size of the ticked garments.
+- **Use** beside a forecast suggestion in the garment page's `Ordering` panel (below).
+- The Reorder levels template in `Settings › Data & audit log`, or the optional `reorder` column of Opening balances. See [CSV templates](/docs/reference/csv-templates).
+- **Duplicate** copies a garment's levels to the copy.
+
+A level can't go below 0. Once a size has its own level, no screen returns it to the default; set it to the default figure instead. An Issuer sees the levels but can't change them.
+
+## When a size is flagged
+
+A size is at reorder when what is on hand is at or below its level. A size is left out while nothing has ever happened to it: no opening stock, no adjustment, no level of its own and no movement. Discontinued garments are never flagged.
+
+The same rule drives every place a flag shows:
+
+- `Stock › On hand`: the `At reorder` segment and its count, a low or out mark on the size in the strip, and a `N low` or `N out` tag on the garment.
+- The garment page: `Reorder` or `Out` in each size's `Status`.
+- The rail: the `Stock` badge counts garments with any size at reorder.
+- `Today`: the `Runs out before a delivery` panel lists sizes at reorder that are out, or forecast to run out before a delivery, 6 at most.
+- `Orders`: the To order list, where they become lines to order. See [the To order list](/docs/stock/order-list).
+
+On the phone, the count's variance screen says how many lines will fall below par once the count commits: lines that were above their reorder level before the count and are at or below it after. Committing opens the Reorder screen only when there is at least one such line. Otherwise the screen reads "Nothing falls below par when this commits, so there is nothing to reorder." and committing returns to the home screen. Committing drafts no order itself.
+
+## The forecast's suggested level
+
+The garment page's `Ordering` panel shows, for each size, a usage figure and a suggested level. It is worked out from issues already recorded:
+
+1. **Usage.** Garments of that size issued in the last 13 weeks, averaged per week. If none were issued in 13 weeks, the last 26 are used. Pre-loved issues are not counted.
+2. **Lead time.** The supplier's lead time in days divided by 7, or 2 weeks when none is set.
+3. **Suggested level.** Weekly usage × (lead time in weeks + 2), rounded up.
+
+The figure reads like `Suggested 12 · 3.1 wk cover · ~4/wk`: the suggestion, how many weeks the shelf lasts at that rate, and the weekly rate. With no issues in 26 weeks it reads `no usage yet` and nothing is suggested.
+
+A `runs out before delivery` tag appears when the weeks of cover are fewer than the lead time. On the To order list the same size reads `runs out before this arrives`, which is also shown for a size that is out and has any usage.
+
+A suggestion writes nothing. **Use** appears when the suggestion differs from the current level, and sets it.
+
+> **In plain terms** The suggestion covers the lead time plus 2 weeks at the recent rate of issue.
+
+## What is written
+
+| Action | Record · Change | Undo |
+|---|---|---|
+| − / +, Use | That size's reorder level | Set it again |
+| Set reorder (bulk) | The level on every size of each ticked garment | Set it again per size |
+| Default reorder level | Facility setting, read by every size without its own | Change it back |
+| A flag or a suggestion | Nothing; both are worked out on screen | Nothing to undo |