ThreadCount Community edition

Uniform stock management for healthcare linen rooms: the coordinator app, the phone counter and the staff app, for your own server. Built from 2d04e45 on 2026-09-15. Licensed under the Functional Source License (FSL-1.1-ALv2).

docs/manual/reference/glossary.md

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+---
+title: Glossary
+section: reference
+order: 2
+summary: The words ThreadCount's screens use, in alphabetical order, each with a line of meaning and the page that explains it.
+role: Anyone
+keywords: glossary, terms, definitions, words, meaning, vocabulary, what does it mean, audit log, to order, override
+---
+
+## A–C
+
+**Admin** — The [coordinator role](/docs/start/the-two-roles) that manages settings, the register, the catalogue, prices and suppliers.
+
+**Audit log** — Every change in the facility, newest first, with who made it, under `Settings › Data & audit log`. Only an Admin can read it. See [export and backup](/docs/account/export-and-backup).
+
+**Back Order** — An order status for stock the supplier has not yet sent. See [receiving](/docs/stock/receiving-and-back-orders).
+
+**Barcode** — The code bound to one size of one garment, so a scan finds that size. See [barcodes](/docs/stock/barcodes).
+
+**Casual** — The FTE for someone with no fixed fraction. See [groups and routes](/docs/people/groups-and-routes).
+
+**Catalogue** — The garments stocked, each with [sizes, SKU, supplier, cost, type and groups](/docs/stock/catalogue-sizes-and-cuts).
+
+**Ceiling** — The most sets anyone may hold at once, 6 unless changed at `Most anyone holds` under `Settings › Issuing rules`, the same for every group. See [the entitlement rule](/docs/people/entitlement-rule).
+
+**Collection code** — The 4-digit code on a request's bag waiting at the counter. See [requests from staff](/docs/counter/requests-from-staff).
+
+**Cost centre** — The finance code a department's issues are [charged to](/docs/reports/cost-centres).
+
+**Cost centre override** — A [cost centre](/docs/reports/cost-centres) on one person's record, used instead of their department's.
+
+## D–G
+
+**Damage report** — A garment reported damaged, listed under `Requests › Damage` until it is [handed in](/docs/counter/exchanges-and-returns).
+
+**Delivery round** — Bags taken to wards and signed for on screen, from `Deliver on the round` on `Today`. See [delivery rounds](/docs/counter/delivery-rounds).
+
+**Department** — A ward or unit, with its [cost centre](/docs/reports/cost-centres), under `Settings › Places & cost centres`.
+
+**Draft** — An order not yet placed with the supplier, shown under its supplier in `To order` on `Orders`. See [the To order list](/docs/stock/order-list).
+
+**Either** — The uniform style offered [both cuts](/docs/stock/catalogue-sizes-and-cuts).
+
+**FTE** — A person's combined employment fraction, such as 0.8, or Casual. See [groups and routes](/docs/people/groups-and-routes).
+
+**FTE table** — The [route](/docs/people/groups-and-routes) where FTE proposes the starting kit, from 5 sets at 1.0 down to 1 at 0.1.
+
+**Grace** — The 14 days after a trial or paid period ends, when changes are still accepted. See [plan and billing](/docs/account/plan-and-billing).
+
+**Grandfathered** — A facility created before plans existed, [hosted free](/docs/account/plan-and-billing) with everything.
+
+**Group** — A staff group, such as Registered Nurse. Each is on one [route](/docs/people/groups-and-routes), and garments are tagged for the groups that wear them.
+
+## H–M
+
+**Hand-in** — Garments given back, in `Hand in` mode on `Counter`: good ones join the pre-loved pool, rags are counted for disposal. See [exchanges and returns](/docs/counter/exchanges-and-returns).
+
+**Issuer** — The [coordinator role](/docs/start/the-two-roles) that issues stock, files stock counts and receives deliveries, and cannot edit a price or delete a past issue.
+
+**Items (FY)** — What someone has drawn since 1 July, a column under `Reports › People`. It feeds the [reports](/docs/reports/the-nine-reports) and never limits the counter.
+
+**Kit check** — A round, started by an Admin under `Requests › Kit check & waitlist`, asking staff in the staff app to confirm what they hold. See [the staff app](/docs/apps/staff-app).
+
+**Manager** — The person, recorded by staff number, who [approves someone's requests](/docs/people/managers) and signs their order form.
+
+**Manager approval** — The route with no starting kit, where the manager [approves each set](/docs/counter/manager-approvals).
+
+## N–R
+
+**Needs an approver** — A request nobody has been asked to decide, listed under that heading on `Requests`. See [requests from staff](/docs/counter/requests-from-staff).
+
+**Opening balance** — The count a size starts from, set in `Adjust quantity` or by CSV. See [stocktakes](/docs/stock/stocktakes).
+
+**Override** — An issue past the ceiling, outside the person's group or not their uniform style, recorded by ticking `Record as an override` on `Counter`. See [issue a garment](/docs/counter/issue-a-garment).
+
+**Pre-loved** — Good handed-in garments, reissued at $0, which count toward the ceiling like new ones. See [exchanges and returns](/docs/counter/exchanges-and-returns).
+
+**Rag** — A handed-in garment counted for [disposal](/docs/counter/exchanges-and-returns).
+
+**Read-only** — After grace: reports, exports, printing and the backup still work and nothing is deleted, but most changes are refused. See [plan and billing](/docs/account/plan-and-billing).
+
+**Reorder level** — The count at or below which a size joins `To order` on `Orders`. See [reorder levels](/docs/stock/reorder-levels).
+
+**Request** — Garments asked for in the staff app, worked through on `Today`, on the person's record and on `Requests`. See [requests from staff](/docs/counter/requests-from-staff).
+
+**Route** — How a group's garments are decided: FTE table, Starting kit or Manager approval. See [groups and routes](/docs/people/groups-and-routes).
+
+## S
+
+**Self-approved** — A request approved by someone who is [their own manager](/docs/people/managers).
+
+**Set** — One top and one pair of trousers; the garment's type decides which half it is. See [the entitlement rule](/docs/people/entitlement-rule).
+
+**Slip** — A printed collection or delivery slip, or a staff app code slip. See [slips and signatures](/docs/counter/slips-and-signatures).
+
+**Starting kit** — The [route](/docs/people/groups-and-routes) giving sets on the first day, 3 by default, then more as needed.
+
+**Stock on hand** — The live count of each size on the shelf, under `Stock › On hand`. See [stocktakes](/docs/stock/stocktakes).
+
+**Stock take** — A count of the shelf or the pre-loved pool against the system figure, done on `Stock › Count` with a `Mode` of `Normal` or `Blind`. See [stocktakes](/docs/stock/stocktakes).
+
+## T–Z
+
+**To order** — On `Orders`, for Admins: every size at or below its reorder level, suggested at twice the level less what is on hand and on order, grouped by supplier. See [the To order list](/docs/stock/order-list).
+
+**Trial** — 30 days for a new hosted facility, no card taken. See [plan and billing](/docs/account/plan-and-billing).
+
+**Uniform style** — The cut a person is offered, Men's, Women's or Either, plus everything unisex; blank offers every style. See [the staff register](/docs/people/staff-register).
+
+**Variance** — The difference between a count and the system figure on `Stock › Count`. See [stocktakes](/docs/stock/stocktakes).
+
+**Waitlist** — People waiting for a size not on the shelf, under `Requests › Kit check & waitlist`; an offer holds it for 48 hours. See [the staff app](/docs/apps/staff-app).
+
+**Ward desk** — `On the ward desk` on a staff record, letting that person sign for bags a round leaves at their ward. See [delivery rounds](/docs/counter/delivery-rounds).
+
+**Ward Requests** — The old name of `Requests`, reached from `People`. See [requests from staff](/docs/counter/requests-from-staff).